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Genealogy file naming best practices

How to Tackle Your Genealogy Research for Free - Gray's

EASY Digital Filenaming to Organize Genealogy Files - The

Use a simple file name beginning with the name, date, and event. Keep it short and avoid special characters. Use a dash or underscore instead of a space, and begin dates with the year. For file naming ideas, see The Family Curator's Tips for E-A-S-Y Digital File-naming to Organize Digital Files Three Organizing Tips. 1. Use consistent naming conventions. Here are some file-naming conventions I use: Baptism Records: SurnameFirstNameBaptism.jpg. Obituaries: SurnameFirstNameObit.jpg. 2. Use the person's surname at the time the record or photo was created. Let's follow an example for records on one person, Anna Schumann Kirschstein. File Naming Conventions: 1920 Russell Springfield OH or SOURCE 721 1920 Russell Springfield OH If you have digital records sitting in a folder or on your C drive or even on your computer's desk top, now's the time to file them in their appropriate folders. File them all now and you'll very quickly get the knack for where.

File Naming Systems for Managing Your Image Collection

Three Tips for Organizing Genealogy Research Files Sassy

  1. When recording your genealogical data in charts, there are a few conventions to follow concerning names, dates, and places. While genealogy software programs and online family tree hubs usually have their own rules for entering names and formatting a tree—some may have specific fields for nicknames, alternate names, suffixes, maiden names, and more—many practices are standard
  2. g scheme for your files; How you name your files can depend upon how you organize them. Since Janine has folders for individuals, she names her files with the year of the document, person's name, and type of document. (Like 1884-John Smith-will.jpg) This allows her to have a chronological listing of what she has
  3. g Just like paper files, electronic files need to be well-organized and labeled correctly so that they are identifiable and accessible by all employees. This is especially important for government offices in order to comply with legal requirements to ensure the availability, integrity, accessibility, and, i
  4. g: I have all of my downloaded and scanned documents, photo images and created reports stored in a file folder system that has this heirarchy: * My Documents/Genealogy --- File folder for genealogy. * My Documents/Genealogy/Ancestor Files/ --- file folder for.
  5. g Menu How you organize and name your files will have a big impact on your ability to find those files later and to understand what they contain. You should be consistent and descriptive in na
  6. Ten Tips for Organizing Genealogy Research. Sheet Control - Use standard 8 ½ x 11-inch paper for all notes and printouts. Stay Single - One surname, one locality per sheet for easy filing. No Repeats - Avoid errors; write legibly the first time. Dating Yourself - Always write the current date on your research notes

Here's a cheat sheet for my four-part file-naming scheme: The four parts of my digital photo file names are. Name: Surname-firstname. Date: YYYYMMDD. Location: from largest to smallest with two letter abbreviation used for states. Event: obit, birth-cert, etc. I separate the parts with an underscore, and use a dash to separate words in each part Here are the rules: 1. Folder-Naming Format. Keep your genealogy files in one top-level folder. I named mine FamilyTree. It's synchronized with OneDrive, and I make a weekly manual backup, too. In your main folder, create a separate folder for each major type of document you'll collect 3. Find a naming scheme. This might take a couple of shots to settle into something that works for you. File names should include enough information that you know what the file is and to whom the file mainly pertains. Remember not to use periods (.) in the file name to avoid system conflicts. Death Certificate - Smith, John P, is how I name.

File Name. The first part of your document number is the name of the file (same husband's name and dates as on folder tab), for example, William FRAZIER 1826-1881. Next Available Number.If you already have 7 documents in the file, the next available number is 8. Append the next available number to finish your complete document number, for exampl FamilySearch Wiki - Organizing Your Files. File Naming Convention for Digital Photos, Scans, and Documents. By Calvin Knight. Find Your Folks - Color Genealogy Filing System. Genea-Musings: My Ancestor Family File Folders and File Naming Convention. Genealogy File and Folder Organization System for Mac, Part 1

File Naming Convention for Digital Photos, Scans, and Documents. February 8, 2012. Calvin Knight. Genealogy, Standards, Technology. 0 Comments. 03/07/2014 - After writing this article in 2012, I have slightly modified my naming convention for the following reasons. I've made some updates to this article and crossed out my old conventions A birth name establishes the identity of an individual in a genealogy database. Enter the name given at birth (or baptism) in the language used at the time of the event (e.g., French, German, Latin, etc.) in the given name field. Enter the surname in the language used at the time of the event in the surname field. Enter th Honestly, the best organizational system is the one you use! So whatever will work for you, help you find a document when you need it, and you can use consistently into the future is the right thing to do! I haven't split file by surname lines, mostly because it hasn't been necessary and my brain works better with the pure accession. File Naming Do's and Don'ts The operating system you are using (i.e. Windows, mac, linux) has various criteria for filenames, so compatibility with these various systems can be an issue. Ideally the filename should be less than 64 characters (a CD limitation which includes the folder name(s)) They tackle the very important topic of organizing digital files. The interview is a brief 7:43, but worth your time. As I watched, I felt pretty good about my own system for naming files. It is right inline with the things Drew talked about. So I thought I would share my simple digital file naming system

Family History Episode 33: Organize Your Genealogy Files

I watched a five-part video screencast series from Genealogy Tools guru Ben Sayer on creating a genealogy folder system for the Mac, in which he shared exactly how he does it. (He has Place folders and Surname folders.) In the video he detailed his file naming protocol, which is nice and simple. In my book, simple is good. That liberated me Life will be so much easier for everyone, including the people you send files to, if you start implementing these 10 best practices. File & Folder Naming 10 Best Practices Do not use cryptic codes. Genealogy File and Folder Organization System for Mac, Part 3. 28 Jul 2008 by Ben Sayer 18 Comments. This screencast completes the series on how to create a system of folders in which to store your genealogy and family history files. In future articles I'll show you the secret sauce that will make this folder system even more valuable File it in your digital file folder for that surname or ancestor. With each email include the sender and date in bold as well as your responses. One document could hold several emails about a subject. Be sure to give it a descriptive file name such as: 2019_email_William Huston Shults_from Nicole Dyer

Is there a naming tradition in the family? Download additional interview questions. Genealogical Recording Conventions. The field of genealogy has several conventions for recording information. Dates: Dates are usually captured as day - month - year, e.g. 21 May 1852. Maiden Names: List a woman under her maiden name. If her maiden name is. Learn how to organize all of those digital files that accumulate in your genealogy with these tips from Drew Smith. Links to everything are in the show notes.. The following are best practices for file naming. File names should: Be unique and consistently structured; Be persistent and not tied to anything that changes over time or location; Limit the character length to no more than 25-35 characters; Use leading 0s to facilitate sorting in numerical order if following a numeric scheme 001, 002. Family trees. When entering a woman's name in a family tree, enter her maiden name (her last name at birth). Using maiden names in family trees connects women to their birth families, ensures that you record their pre-marriage names, and keeps consistency in your tree among women who never married, married once, and married more than once

8 Rules for Properly Recording Names in Genealog

File naming conventions can be applied to files and folders on network drives, as part of digitization projects or to items in a content management system. This document provides best practices for the naming of files and folders, and may be used to create file naming policies specific to your agency to distribute to all staff members For the Big Tree (World Family Tree) it is important that we try to unite on one good naming practice, trying to use the best genealogical standard. There is some additional info on this subject in this project: Coalition for the Standardization of Geni Naming Conventions For our modern profiles we of course use what we're used to: close relatives, living people, claimed profiles, all will. Keep in mind a few file-naming best practices: Your file name is not a database record. Please don't pack a bunch of descriptive information into the name. Your collection may grow! Your file-naming scheme should accommodate collection development. Use up to five leading zeros with the numbers 0-9 to facilitate proper sorting and file management Naming Patterns. You will often see the same names used over and over again in families. While certain names are popular in different areas in different times in history, the repetition could represent a pattern. Many cultures believe in honoring their elders and do so by naming children after them

Video: Organizing Your Genealogy Files: A Practical Approach

Ahnentafel - From a German word meaning ancestor table, an ahnentafel is an ancestor based numbering system. Good for presenting a lot of information in a compact format, and the most popular numbering system for ascending genealogies. Register Numbering System - Based on the numbering system used by the New England Historical and Genealogical Register, the register system is one of several. Naming and organizing digital files for quick retrieval, file folder structure, and linking paper and digital records are all ways to find your documents when you need them. Organizing Genealogy Research Using Archival Principles is a 39-page PDF download and has four sections: Using Consistent Data Entry and File Naming Another plus, is that when you migrate to a new genealogy software, you should be able to easily upload that person's entire folder to their records. For shared files between two or more people, I place the file in the eldest person's folder and create an alias to it (on mac: by right-clicking/make alias; on pc: right-click/create shortcut

Stop struggling to manage all your genealogy facts, files, and data--make a plan of attack to maximize your progress. Organize Your Genealogy will show you how to use tried-and-true methods and the latest tech tools and genealogy software to organize your research plan, workspace, and family-history finds File Naming Conventions: simple rules save time and effort It is good practice to adopt the naming conventions from the point of creation of the document. it is therefore best to have the date at the start of the file name, otherwise all the Agendas will come at the top of. Digital Photo & File Naming Tips. 1. Be Consistent. Choose a file naming process that works for you, and stick with it. Some people incorporate a project or event name, location, names and initials, dates, version numbers, and three-letter file extensions for specific application files. 2 Tip Sheet 6 - Naming Conventions for Electronic Files and Folders. File and folder naming conventions are key to maintaining well-organized electronic directory and drive structures. This tip sheet provides examples of naming conventions; each unit may determine its own file naming procedure as long as it is applied consistently

It's best to avoid these altogether in your file names: ~ ` ! @ # $ % ^ & * ( ) [ ] { } < > ' Use Leading Zeros. Leading zeros ensure that files sort in the proper order. Adam Pode, research director with Staffing Industry Analysts, recommends using leading zeros when naming files in a sequential numbering system Set up a computer folder system based on the paper filing system. First, I opened my computer and created a file folder called Alison's genealogy photos. In it, I created four main folders, one for each of my major family lines. I have numbered them 01, 02, 03, and 04 so they'll stay in the proper order rather than alphabetical For the Big Tree (World Family Tree) it is important that we try to unite on one good naming practice, trying to use the best genealogical standard. There is some additional info on this subject in this project: Coalition for the Standardization of Geni Naming Conventions For our modern profiles we of course use what we're used to: close relatives, living people, claimed profiles, all will.

Genea-Musings: My Genealogy Digital File Folder Organizatio

Many cultures believe in honoring their elders by naming children after them. Pay attention to religious or ethnic or national practices. Use genealogy guides to learn about the culture and society. In some cases, repetition of names follows a formal pattern. Example of a common naming pattern (from In Search of Your British and Irish Roots This is the same thinking that needs to go into the best practices for your file naming conventions. Start with your general keywords and then moved to the specific keywords within every file so that everything can be found and ordered in a logical manner. 5. Always start with the year first and end with the day Organize your files File naming and folder hierarchy. Keeping track of research data and documentation is critical. Strategies include: Spend time planning out both folder hierarchy and file naming conventions in the beginning of a project. Consider how you or others will look for and access files at a later date File Naming: Use only the letters of the Latin alphabet (A-Z, a-z) when creating alpha-numeric identifications. Don't use spaces, punctuation or symbols. Use hyphens and underscores instead of spaces. Add basic Metadata to files: Who, What, Where, and When. Metadata helps find and identify files later in time; there are a number of metadata.

Best practices for file naming Stanford Librarie

While it's not as well known as some other image formats, the TIFF, or Tagged Image File Format, is by far the best choice for long-term, archival quality storage of your scanned genealogy images. Unlike the other formats mentioned above, scanned images and documents in this format are not compressed and the full-range of data from the. The best folder and file naming conventions for photographers, and more. Being organised and efficient is a key ingredient to success in any business. This is especially true of photography, where we deal with thousands of digital assets on a daily basis. Here's a rundown of the best practises for storing, organising and naming photos

Probably the best file naming convention ever; Founded in 1989, Staffing Industry Analysts is the global advisor on staffing and workforce solutions. Our proprietary research covers all categories. Pittsburg County Genealogical and Historical Society, Inc. Data best practices. Best practices for file naming; Best practices for file formats; Data versioning; Creating metadata. Basic approach to metadata; Advanced metadata; Metadata tools; Metadata tools comparison chart; Helpful tools; Working with sensitive data; Case studies; Storage and backup; Research Consulting; Training and other services.

Four Tried and True Systems for Organizing Genealogy

1) I have defined these best practices for my RootsMagic genealogy database: * Add persons, relationships and facts to my database based on records, not assertions in other family trees. * Investigate record Hints and record Matches from record providers to use, if pertinent, to add content to the tree. * Search for records for my Tree persons. . . . scanning photographs, old & new / archivally storing the originals / and then backing everything up! There are many easy-to-use scanners available these days (please see the links at the end of this blog), and scanning can provide you with invaluable ways to know more about—and preserve—your family photos / albums / 35mm slides / even cherished family recipes When developing a file naming policy, there are certain principles that should guide your decisions. • Ease of use: • A plain-language, clear, and concise policy allows staff to easily adopt the file naming policy and name their born digital records logically. • This ensures that files are readily accessible by staff and the public

A Simple File Naming System for Digital Photos and Document

3 Rules for Naming Digital Genealogy Document

This is the most common and best solution overall, which I follow. However, changing file names or folder names, and organizing new files into the right folders are not easy to practice constantly in my huge NAS photo storage while all my family members are taking photos and videos and backing them up to the NAS In part 1 of this 3-part mini series about naming your scanned digital master files, we discussed how important I feel it is to start your filenames with the date the photo was taken.And this date is most useful when placed in the 4-digit: Year - Month - Day format. So now with part 2, we're going to cover adding a description to your photo right in the middle of your filename Start improving your problem-solving skills with Brilliant - and be one of the first 200 people to sign up to get 20% off: https://Brilliant.org/ThomasFrankH.. Training - Training to aid in future projects on topics including digitization, file naming and structure, best practices and policies, and digital preservation. Digital Surrogates - Copies of all master and access digital files created by the digitization team via transferable media Category: hobbies and interests genealogy and ancestry. 4.2/5 (1,028 Views . 28 Votes) File naming best practices: Files should be named consistently. File names should be short but descriptive (<25 characters) (Briney) Avoid special characters or spaces in a file name

Led by the museum's digital media and archival staff, this informal workshop and discussion will walk attendees through some best practices of digital file management and organization. Topics will include, file-naming strategies, folder and directory structures, digital photo basics, FaceBook backups, and website archiving approaches external backup drives, or share your files and photo scans with them through an online file-sharing solution. Involving your family is a great way to share your passion, and their family story, with them. § Display and materials inspiration = Pinterest.com § Genealogy color-coding = www.GenRootsOrganizer.com / TreeSeek.com Wedged File Naming. A quick review of the entries in the city directories for Washington, DC, showed that Frank W. Rowe, laborer; Margaret A. Rowe, dressmaker; and William T. Rowe, bricklayer, all lived at 1124 N. Capital in 1891. [3] In 1893, Margaret Rowe, dressmaker, was the only Rowe inhabitant of the house at 1124 N. Capital. [4] In 1898 and 1900, Margaret Rowe, widow of Frank, dressmaker, lived at 1122 N. Uniquely American given names like Jackson, Columbus, Lee, Jefferson, Wesley, Luther, Washington, and the like were clearly derived from honorific naming practices. By the 15 th century, Germans were giving their children two names: a spiritual name (usually a favorite saint) and a secular name (the name by which the child was known) For example, I should try to find an 1870 census. Naming your files in a consistent way as you download them, and saving them to the appropriate file folders (see item #2) are a foundation you can build on as you simply your digital genealogy life. 2. Use no more than 5-8 main folders to organize the genealogy files on your hard driv

Organizing Digital Files for the Family - Gray's Genealog

Organizing Your Files • FamilySearc

Free Charts and Templates. Learning to use a Pedigree Chart and a Family Group Sheet is one of the first steps in collecting and organizing your family history. NGS offers two versions of a Pedigree Chart (sometimes called an Ancestor Chart) and one version of the Family Group Sheet. All of our free charts here are fillable. Family Tree Maker comes with some default categories and I created a few of my own. Have any of you created categories that you find particularly useful' Or deleted ones you didn't feel you needed' The next step I took was to add more specific details to captions. Instead of 10 photos titled Phoebe Gedge, I now have captions like Phoebe Gedge. Puerto Rican genealogy inevitably leads to lots and lots of cousins. Also, it doesn't provide enough space to record as far back as I have gotten. Of course, a good notepad is necessary to write notes about leads such as: occupations, dates, rumors, new people and the like Make a reference in one file of related or helpful/additional data held in another file. Noting Files In Use A file borrowed without a record of who has it, when it was removed from the filing system etc, is a file lost! Make sure you have a 'file in use' set of slips to be filled out showing: user, date out, date due back etc. Maintaining Securit

Ancestry.com: A subscription-based service that searches 6 billion records worldwide. Many libraries have a subscription to the site and some offer a library edition you can access from your home computer for free. Ancestry.com also sponsors RootsWeb.ancestry.com — a free, all volunteer-based project that includes local history, gravestones and old church records NGS Recommends. FamilySearch A completely free genealogy database website. You can use an Advanced Search tool by surname, record type, and/or place to access millions of records. The FamilySearch Wiki is a go to resource to find what exists for a wide range of family history topics, even beyond FamilySearch's extensive databases

Society of American Archivists Orphan Works: Statement of Best Practices Page 5 of 16 Rev. June 17, 2009 2. If the document itself is not marked, then the next step is to examine adjacent materials for contextual clues. At a minimum, for example, examine all other documents in the same file Geni Help Portal. This umbrella project shows a list of available help projects , discussions and topics currently available on GENI. As this is an international portal all is written in English except the country specific help projects they are in their own language to make them more recognizable to the different language speakers Family Files. Searching the catalog by surname will also reveal family files. These files include genealogical research notes, copies of records, transcripts of family histories, family trees, and clippings. and transcriptions of Dutch records, information about collections of Dutch records, and best practices for Dutch genealogy research. The Family Gatherings: Dragging Genealogy Information Out of Your Family Legacy QuickGuide™ contains useful information including the best ways to deal with uncooperative relatives, how to use home movies and family photographs and more.Also included are links to websites and resources covering ideas for family reunions including recording interviews, scanning photos and DNA testing

Cyndi's List - Organizing Your Research - Filing System

It's better to be descriptive in a file name, even if that replicates part of the sub-folder name. It will also help Windows find it if you need to search for it. Use consistent naming conventions. Naming conventions are important, especially if you work as part of a team and even more so if that team is based in more than one location Today we'll be discussing 17 call-to-action button best practices to help you get a higher CTR and more conversions out of your beautiful buttons. 1. Use Action-Packed Text. Call to action buttons should feature striking, action-oriented text. Substitute boring words like submit and enter for more action packed words like get. A four-part tutorial, it describes why file naming is important, how to change a file name and the dos and don'ts of file naming, which mirror Pennsylvania's electronic policies. Bulk PDF/A -This is a brief tutorial on how to convert a folder or more of digital documents to PDF/A using Acrobat Pro 2017 Organize your genealogy files. Remember that organizing digital files is as important as organizing the paper ones! Filed Under: Genealogy Tips & Best Practices, Legacy Tree Genealogists, Methodology Tagged With: activities, coronavirus, family history, genealogy, genealogy games, quarantine

File Naming Convention for Digital - Calvin's Genealog

Divorcing DNA from Genealogy. Since DNA is such a new record type, genealogists are unsure how to incorporate the evidence into a genealogical conclusion. And new test-takers without research experience tend to focus solely on the DNA, without realizing that it is no more important than the non-DNA evidence File formats CSV vs. XSL TIFF, JPG vs. Photoshop (PSD) TXT vs. DOC MPEG-4 vs. Quicktime 25. Hugh's Postcard (& Photo) Collection: Bridge at Stoney River.tif HCMA_LPC_20100103_00001.ti f (<32 characters) File Naming: Best Practices Bad file name Good file name 26 Genealogy: Finding Your Goldrush Relative; Other Resources Memory Project, and Mountain West Digital Library to write and iterate a workshop curriculum based on documented best practices. This six-module curriculum is intended for digitization beginners. This module covers scanning and conversion, file naming, file storage, master and.

View Rebekah Kati's profile on LinkedIn, the world's largest professional community. Rebekah has 6 jobs listed on their profile. See the complete profile on LinkedIn and discover Rebekah's. The Utah Genealogical Association (UGA) respects your privacy. Any personal information you provide to us including your name, address, telephone number and e-mail address will not be released, sold, or rented to any entities or individuals outside of UGA without your consent The reason is simple. Bridge is not just a file browser. Adobe Bridge is a complete file management system. For starters, Bridge can display thumbnail previews of all the images in a folder. Sure, your operating system's file browser can also display thumbnails. But the thumbnails in Bridge are fully customizable. We can adjust the size of the. Genetic Genealogy in Practice presents the biological underpinnings needed by genetic genealogists and the concepts used to analyze DNA test results for genealogical research. Typical genealogical questions are presented as exercises at the end of each chapter. An answer key provides immediate feedback to the reader as to whether he or she arrived at the expected conclusion and what concepts.

A Complete Tutorial on Genealogy Organization The